Effective Compliance and Reporting Practices

The Internal Quality Assurance Cell (IQAC) of the Pune, Lavasa Campus organized a comprehensive and interactive Faculty Development Session for the faculty members of the School of Business Management (BBA) on the theme “Effective Compliance and Reporting Practices” The session was held on 6 August 2025 from 10:00 a.m. to 12:30 p.m. and was facilitated by Professor Naived George Eapen, IQAC Coordinator and Assistant Professor in the School of Science, along with Ms Jesty Mariam Philip from the Office of IQAC.

The objective of the session was to strengthen faculty competence in preparing and maintaining academic and administrative documentation in alignment with accreditation standards and internal quality requirements. The facilitators highlighted the importance of strategic planning in course and event documentation so that faculty efforts could serve multiple accreditation criteria without duplication of work. Emphasis was placed on integrating documentation practices into routine academic activities, thereby transforming what is often seen as an additional burden into a seamless and efficient process. During the session, Professor Naived  George Eapen shared a set of best practices that can help departments streamline their documentation processes. These included embedding accreditation requirements into course planning, maintaining digital repositories of evidence throughout the semester, using standardized templates for consistency, and capturing real-time proof of academic activities such as ICT-enabled teaching. By following such practices, departments can ensure that documentation is accurate, readily available, and capable of fulfilling multiple reporting requirements.

Participants were guided through the different types of records essential for institutional quality assurance, including course plans, course structures, mentoring reports, event documentation etc. The facilitators demonstrated how a well-prepared course plan at the start of a semester can meet various accreditation needs.

The discussion also covered the preparation of mentoring reports, with an emphasis on systematic record-keeping and the department can use the Menti-Easy application for easy record tracking . Faculty were encouraged to maintain organized records of student mentoring sessions, noting follow-up actions and progress, which can serve both as a support mechanism for students and as verifiable evidence for accreditation. Event documentation procedures were likewise outlined, covering every stage from planning approvals to post-event reporting.

The session was highly interactive, with faculty actively engaging in discussions and sharing their own experiences. Practical examples, sample templates, and proven best practices were shared, enabling participants to visualize immediate implementation in their own work. The central message reinforced throughout the session was that effective documentation is best achieved through proactive, well-structured planning rather than reactive compilation. Feedback from participants reflected that the training was both insightful and relevant, equipping them with practical strategies to simplify and strengthen their documentation efforts. Many noted that the practices shared by Professor Naived George Eapen would help them align departmental records more closely with institutional quality assurance requirements while reducing workload.

This session fulfilled its objective of empowering faculty to contribute effectively to the university’s quality assurance framework. The initiative reflects IQAC’s commitment to fostering a culture of systematic planning, transparency, and continuous improvement, ensuring that the institution consistently meets and exceeds internal and external quality benchmarks.